It is the policy of Phelan Law to deal with your personal information responsibly and in accordance with the requirements of applicable data protection laws, including the European Union’s General Data Protection Regulation (GDPR). This notice explains how we do that.
In this notice, “Phelan Law” refers to Phelan Law, PC. Phelan Law, PC is a professional services corporation providing legal services, registered and existing under the laws of the State of New York.
Nothing stated in this notice is intended to, nor will it, establish an attorney-client relationship with the persons reading it. Information provided to us in the course of any attorney-client relationship enjoys a special status and may be protected by confidentiality, the attorney-client privilege, the attorney work product doctrine and other similar protections (whether in the United States or elsewhere). Nothing in this notice detracts from any of the protections that attach to such information.
BY VISITING OUR WEBSITE, YOU CONSENT TO OUR USE OF ANY PERSONALLY IDENTIFIABLE INFORMATION THAT YOU PROVIDE TO US OR THAT WE COLLECT IN ACCORDANCE WITH THE TERMS AND CONDITIONS OF THIS POLICY. IF YOU DO NOT AGREE TO THIS POLICY, YOU ARE NOT REQUIRED TO VISIT OR USE OUR WEBSITE.
THE PERSONAL INFORMATION WE COLLECT
We may collect personal information from you in the course of our business, including through your use of our website, when you contact or request information from us, when you engage us to provide legal services or as a result of your relationship with any member of our personnel or our clients.
The personal information that we process includes:
Basic identifying information, such as your name, your preferred form of address, the company you work for, and your job title or position
Contact information, such as your postal and email addresses, and phone and fax number(s)
Financial information, such as bank account information needed to process payments
Technical information, such as information from your visits to our website or in relation to electronic communications we send to you
Information you provide to us in connection with meetings and events we organize, including access and dietary requirements
Identification and background information we collect as part of our client acceptance procedures (which may be provided by third parties)
Personal information provided to us by or on behalf of our clients or generated by us in the course or providing legal services to them
The personal information we collect may include special categories of data.
HOW WE COLLECT PERSONAL INFORMATION
We collect information as part of our business acceptance procedures. Those procedures include anti-money laundering, conflict, sanctions and general reputational and financial checks. This information may be provided by you or by third parties
We collect information as necessary in the course of providing legal services
We collect information from monitoring use of our website
We collect information from monitoring email communications we send and receive
We receive personal information provided to us directly, for example when you speak on the telephone with any of our personnel or you register to receive communications from us
We may collect or receive information about you from other sources. For example we may use publically available sources to allow us to maintain the accuracy of contact details we hold for you
We collect information as part of our due diligence procedures when entering into contracts with suppliers or vendors
HOW WE USE PERSONAL INFORMATION
We use the information that we collect in a number of ways, including:
To provide legal services to our clients
To manage our business and our commercial relationships with our clients, suppliers and vendors
To market our services. We do this in a variety of ways, including sending legal memoranda, publications and details of seminars and other events.
To fulfill our legal and regulatory obligations, including establishing, exercising or defending legal claims
For the purposes of recruitment
To provide and improve this website, including auditing and monitoring its use
To provide information requested by you
THE GROUNDS ON WHICH WE PROCESS PERSONAL INFORMATION
We process personal information on one or more of the following grounds:
For the legitimate business purposes described above
On the basis of consent from the relevant individual
To perform a contract, including a contract to provide legal services
For the establishment, exercise or defense of legal claims or proceedings
To comply with legal and regulatory obligations
SHARING PERSONAL INFORMATION
Personal information that is given to Phelan Law may be transferred to any office which we may open in the future.
We may also share your personal information with third parties in accordance with contractual arrangements in place with them, including:
other organizations involved in matters for our clients, including local counsel, accountants or auditors, and technology service providers such as data room and case management services
suppliers or vendors who provide support services to us, such as translation, photocopying or document review
IT service providers
organizations who assist us or work alongside us in hosting or organizing events or seminars
our own professional advisers and auditors
In some circumstances, we may also pass information to regulatory authorities, courts, tribunals, government agencies and law enforcement agencies. We may be required to disclose your information to comply with legal or regulatory requirements. Where possible, we will use reasonable efforts to notify you before disclosing your information, but we may be legally restricted from doing so.
LINKS TO THIRD PARTY WEBSITES
PROTECTING PERSONAL INFORMATION
We use a variety of technical and organizational measures to help protect your personal information from unauthorized access, use, disclosure, alteration or destruction consistent with applicable data protection laws.
INDIVIDUALS’ RIGHTS REGARDING THEIR PERSONAL INFORMATION
The GDPR and other applicable data protection laws provide certain rights for data subjects. Broadly speaking, you have, or may have, the right (as more fully provided in applicable data protection laws)
to request details of the information we hold about you and how we process it
to have your personal information rectified if it is inaccurate or deleted
to restrict our processing of your personal information
to withdraw a previously provided consent to processing of your personal information
to stop unauthorized transfers of your personal information to a third party
to have your personal information transferred to another person
to complain about our processing of your personal information to a local supervisory authority
It is important to be aware that these rights may not be absolute. For example, if you withdraw your consent to our processing of your personal information, we may be able to continue to process your personal information to the extent required or otherwise permitted by law, in particular in connection with exercising and defending our legal rights or meeting our legal and regulatory obligations.
KEEPING PERSONAL INFORMATION
We retain personal information of different types, or relating to different categories of people, for different periods, taking into account its business purpose. For example, information about individuals who have applied for employment with us will be retained for a shorter period than information about individuals who have actually worked for us.
The periods for which we retain information are based on the requirements of applicable data protection laws and the purpose for which the information is collected and used. We take into account legal and regulatory provisions which require information to be retained for a minimum period. We also consider the limitation periods for taking legal action and good practice in the legal industry.
HOW TO CONTACT US